Home › User manual › Payments — money out
Payments — money out
You pay a supplier. This records it, applies it to their bills, and leaves a voucher behind.
What this screen is for
A payment voucher is the mirror image of a receipt: money going out to a supplier against purchases you have already taken in.
How to get here
Sidebar → Cash & Bank → Accounts, then New Payment.
The screen, part by part
| Field | Notes |
|---|---|
| Supplier | Who you are paying. Their unpaid purchases load underneath |
| Purchases | The list of their open bills |
| Payment Date | When the money left |
| Apply to selected purchases | Tick the bills this clears, and how much goes against each |
| Payment Method | Cash or Bank |
| Bank | Which account it came out of |
| Notes | Optional — cheque number, transfer reference |
Step by step
Paying a supplier bill in full
- Choose the Supplier.
- Tick the bill.
- Enter the full amount, pick Cash or Bank, save.
- Their payable drops to zero for that bill.
Paying something on account
- Choose the supplier.
- Enter the amount without ticking a specific bill.
- It reduces their overall balance.
Recording a bank transfer
- Choose Bank and the account the money left.
- Put the transfer reference in Notes so you can match it on your bank statement later.
Good to know
- Payments reduce Owed to Suppliers on the Dashboard and move the Cash Flow figure.
- Bank payments reduce that bank account's balance immediately.
- To see one supplier's whole history in one place, use Account Statement — it shows purchases and payments on one running ledger.