Stock Consumption
Stock that left the kitchen without being sold — staff meals, spoilage, washroom supplies, a dropped tray. Written off here and booked as an expense.
What this screen is for
Not everything you buy gets sold. If it leaves the shelf and nothing bills it, your stock figure drifts upward and your profit looks better than it is. This screen takes the stock out and posts its value as an expense in one action, so both sides stay true.
How to get here
Sidebar → Manage → Stock Consumption.
The screen, part by part
The header fields
| Field | Notes |
|---|---|
| Expense category | Which category the write-off is booked to, e.g. Consumables. You can create one here |
| Date | When it happened |
| Reason | Free text — this becomes the expense's description, so make it readable: Washroom restock, Staff lunch, Spoiled milk |
The lines
Add line for each item:
| Column | Meaning |
|---|---|
| Item | A raw or inventory item |
| Quantity | How much left the kitchen |
| Note | A per-line note, e.g. restocked washroom |
| Value at cost | Quantity × cost — worked out for you |
Booked as expense at the bottom shows the total that will hit your expenses.
Recent consumption
Underneath, a list of past write-offs: the document, its date, how many items, which expense it created and its value. Each can be reversed — the stock goes back and the expense is undone. A reversed document is tagged, not deleted.
Step by step
Writing off spoilage
- Category Wastage (create it if it does not exist).
- Reason: Spoiled — power cut Thursday night.
- Add each item with the quantity thrown out.
- Save. Stock drops and an expense appears on Expenses.
Staff meals
- Category Staff Meals.
- Reason: Staff dinner, week 12.
- Add the ingredients used.
- Save once a week rather than per meal — enough accuracy, far less typing.
Undoing a mistake
Find the document under Recent consumption and reverse it. The stock returns and the expense is cancelled.
Good to know
- This is the screen that makes stock figures believable. A kitchen with no write-offs recorded is a kitchen whose stock value is too high.
- The expense it creates is a normal expense — it shows on the Dashboard cash-out and in your expense totals.
- Use consistent categories. Wastage, Staff Meals and Consumables answer most of it, and they make the totals worth reading.